Articles on: Information Security

How to setup Multi-factor Authentication

Multi-factor Authentication (MFA) is an authentication method that requires the user to provide two or more verification factors to gain access to a resource such as an online application.

A factor in authentication is a way of confirming your identity when you try to sign in. For example, a password is one kind of factor; it's a thing you know. The three most common kinds of factors are:

Something you know - Like a password, or a memorized PIN
Something you have - Like a smartphone, or a secure USB key.
Something you are - Like a fingerprint, or facial recognition.

Setting up Multi-factor Authentication

Using Microsoft Authenticator
Download Microsoft Authenticator app in Google Play or the App Store.
Sign up to Authenticator utilizing your student or faculty/staff
Sign out of your Office 365 email account
Sign back into your Office 365 email account
You will be prompted with this message (faculty and staff will see instead):

Click Next and hit the drop down menu and choose Mobile App

You will be prompted with the question "How do you want to use the mobile app?"
Select Receive notifications for verification then click Setup

You will be prompted with a QR code. Scan the QR code with you authenticator application on your smartphone.

On your authenticator app look for the (+) in the right hand side.
Choose Work or School Account and scan the QR code. Your account should automatically populate the Authenticator app.
Click Next on your computer.
Your computer will then prompt you to accept the notification the Authenticator App generates.
Go on your mobile device and login via your conventional method. See screenshot below.

Click Next and you will be prompted to provide your mobile information in case you lose access to the authenticator application.
Click Next to move on to Step 4.
Step 4 will provide you with an application password. Keep this password safe somewhere in case you lose access to authenticator app. This will allow you to re-login into your account.
You will be brought back to the traditional log in screen and just log in normally. The only addition is now whenever you login, you will be prompted with a notification on your phone (via Microsoft Authenticator app) to approve the login.

Updated on: 12/12/2022

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