Articles on: Self-Service for Employees

Time Keeper: How to review and reconcile time entries

What is a Time Keeper?

Time Keepers and Employee Proxy Time Keepers review and reconcile time entries, prior to approval by the Time Approver. Time Keepers may modify, reject and add comments to time entries.

Only Time Approvers should approve time entries.

How to review and reconcile time entries

Navigate to Time Approval

Login to Self-Service (How to login to Self-Service)

For Employee Proxy Time Keepers: Upon logging in, you will be prompted to choose an account to view. Your non-proxy account will be marked with a blue You ribbon. Select the employee proxy account you would like to view and click Continue.
Click Employee
Select Time Approval

Filter time entries

Under Pay Cycles, check Bi-Weekly Payrolls* to view a list of pay periods
Check the pay dates you'd like to review
Check the Status you'd like to review
Submitted: Time entries that are submitted
Not Complete: Time entries where some time has been entered
No Time Entered: Time entries where no time has been entered
Approved: Time entries that are approved
Rejected: Time entries that are rejected
Click Apply Filters to proceed
After applying the filters, a list of employees will appear
To clear out the check boxes or filters, click Reset Filters

Review time entries

Click on an employee's name to reveal Bi-Weekly Payroll rows, that match the selected filters
Click on a Bi-Weekly Payroll row, to view information for each week in the pay period
Click View on a Bi-Weekly Payroll row, or on a specific pay period week, to view detailed information about the time entry
If the employee has entered their time entry, you will see the hours they entered in rows by Earn Type below Work Schedule
If the the employee did not enter their time entry, the rows below Work Schedule will appear blank

Time entry details may only be viewed one week at at time. Use the right and left arrows at the top of the page to navigate between Bi-Weekly Payroll weeks.

Modify time entries

Manually edit hours by Earn Type row under the corresponding day columns

If a Full Time scheduled employee did not enter their time entry, click the blue Apply button in the Work Schedule row to automatically apply scheduled work hours
Add Additional Time and manually make changes, if necessary
Click + Additional Time
Click Choose Earn Type
Scroll to and select the accurate earn type (e.g., Administrative Leave).
Manually enter the hours in the new Earn Type row under the corresponding day columns.
Delete Additional Time by clicking the Remove Additional Time button on the corresponding Earn Type row
Click Save at the top when complete

To cancel your changes, click on Other Actions and select Cancel Changes

Reject or comment on time entries

Click on Other Actions and select Reject or Comments
Enter the relevant reason or message in the text box and click Reject or Send

Rejecting a time entry will send an email notification to the employee's Triton Email. Commenting will not send an email notification. Employees will be able to view all comments and rejections on a weekly time entry by clicking the Comments button next to + Additional Time.

Updated on: 04/13/2022

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